City Ledger Là Gì
A thành phố ledger, also called a house ledger, is a hotel"s accounting method for tracking non-guest transactions. Hotel accounting is divided inlớn front-office and back-office operations. The front-office typically đơn hàng with registered guests và records their transactions khổng lồ the guest ledger. Money that the khách sạn handles that is not attributable lớn a currently registered guest becomes part of the thành phố ledger & is handled by the accounting department in the baông chồng office.
Accounting systems use ledgers lớn collect related accounts. A city ledger is a collection of related accounts that tracks money a khách sạn brings in that is not part of a transaction associated with a currently registered guest. Some hotels use different terminology for this ledger, calling it the house ledger or the non-guest ledger. Whatever the ledger may be called, however, the function tends khổng lồ be the same in standard khách sạn accounting systems.
City ledgers typically contains at least four accounts.
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The first type of trương mục is mix up for individuals and businesses that use the hotel for meetings và events. Money collected from these types of customers are processed by the hotel"s accounting department, instead of the front desk. Usually, these customers receive a monthly bill or invoice that details charges associated with the sự kiện, rather than charges from a khách sạn stay. Weddings, conferences, seminars & group meetings are examples of events that would be tracked by this tài khoản in the ledger.
On this same note, the second type of tài khoản handles transactions for traveling executives. If a company has an open account with the hotel that allows any of the company"s employees to lớn stay while they are in town, the transactions are recorded in the ledger as a company"s house account. The accounting department typically bills the company monthly for the charges generated.
Another city ledger trương mục typically acts as a credit card holding tài khoản. When a guest uses a credit card lớn make payment, the amount is transferred from the guest ledger to lớn the đô thị ledger while the khách sạn waits for the credit card company to lớn release payment. This reflects the fact that the guest is no longer staying at the hotel, so the open tài khoản cannot remain with the front desk. Once the guest leaves, the hotel"s accounting department is responsible for making sure that the credit card company remits payment.
Guests who fail khổng lồ settle their bills when they leave also have sầu the amounts transferred khổng lồ an tài khoản in the đô thị ledger. The accounting department becomes responsible for initiating collection proceedings against the person or following up as needed. This ensures that the hotel department that is most able to lớn manage a collection process is assigned khổng lồ the task.
