When you have sầu employees on payroll, you withhold taxes and issue payments on a regular basis. And regardless of which way you choose lớn pay your employees ( e. g., direct deposit ), there is one tòa tháp you typically need khổng lồ give sầu to employees : a pay stub. But, what is a pay stub ? What is on a pay stub ? And, is it really necessary lớn provide one lớn your employees ?

What is an employee pay stub?

A pay stub, also known as a check stub, is the part of a paykiểm tra or a separate document that lists details about the employee’s pay. It itemizes the wages earned for the pay period và year-to-date payroll information. The check stub also shows taxes và other deductions taken out of an employee’s earnings. And, the pay stub shows the amount the employee actually receives ( i. e., net pay ) .Bạn đang xem : Pay stub là gì

What is on a pay stub?

There are many details on a pay stub that help you và your employee keep traông chồng of payments, taxes, và deductions. Generally, the items on a pay stub include:

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Employee taxesDeductionsEmployer contributionsEmployer taxesEmployee taxesDeductionsEmployer contributionsEmployer taxesTo understvà what information to include in a pay stub, take a look at each category below .Gross wagesGross wages

Gross wages are the starting point of your employee’s pay. Gross wages are how much money you owe an employee before you take out any taxes & deductions. If an employee has any nontaxable income, you must also include it under gross wages.

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How you calculate the employee’s gross wages depends on if they are hourly or salaried. For hourly workers, multiply the employee’s hourly pay rate by the number of hours worked in the pay period. To find a salaried worker’s gross pay, divide their annual salary by the number of pay periods in the year .Typically, the pay stub shows gross pay information in two separate columns : current gross pay and year-to-date gross payAn employee’s gross pay portion of the stub may also include the following information :

Total hours worked: Pay stubs for hourly and nonexempt salary workers must include the number of hours worked. Nonexempt employees can work different types of hours, such as regular, overtime, & double-time. Include the total hours for each type of hour on the check stub. On the pay stub, make sure each kind of hour worked is on its own line. You may also record salaried employees’ hours on their pay stubs, however, it’s not mandatory. Separate the hours worked into lớn current & year-to-date columns.

Pay rate: You should include the employee’s pay rate on their pay stub. For hourly workers, note each employee’s hourly pay rate. If you have sầu a salaried worker, show the salary amount of pay for the pay period worked. Also, record an employee’s separate pay rate(s) on the pay stub for any overtime, double-time, etc. worked.

Employee taxesEmployee taxesEmployees vày not take trang chính their gross pay amount. Payroll taxes và other deductions ( we’ll get khổng lồ those later ) reduce the employee’s earnings. The pay stub itemizes taxes so that employees can see all the tax amounts withheld from their gross pay .Standard employee payroll taxes on a pay stub include :Federal income taxState income taxLocal income taxState- và local-specific taxesFederal income taxState income taxLocal income taxState – và local-specific taxesOn the pay stub, create a separate line for each tax and show the amount withheld for the current pay period và year-to-date. Separate the employee-paid taxes from the employer-paid taxes on the pay stub .DeductionsDeductionsThe payroll deductions on a pay stub vary depending on the small business employee benefits you provide. For example, an employee might contribute to insurance premiums or retirement plans .Deductions could also include charitable contributions, payments toward loans, and any other voluntary or involuntary deductions ( e. g., child tư vấn ). List each deduction on its own line, và show current and year-to-date totals .Employer contributionsEmployer contributionsDepending on your business, there may be some line items on an employee’s pay stub that you don’t deduct from the gross pay amount. Thes e generally include amounts you contribute as an employer .You might contribute to :Health insurance premiums401(k) plansHealth savings accounts (HSA)Other retirement plansHealth insurance premiums401 ( k ) plansHealth savings accounts ( HSA ) Other retirement plans

List each contribution on its own line with current and year-to-date totals.

What are pay stubs used for?

A pay stub includes information both employers và employees can use .Employees receive sầu pay stubs as records of their wages. By reviewing their pay stubs, employees can make sure they were paid correctly and understvà their deductions .Employers can use pay stubs lớn settle discrepancies with employee pay. If there is a question about an employee’s pay, you might need khổng lồ solve sầu the issue by looking at the payroll stub. You can also use kiểm tra stubs to fill out each employee’s Form W-2 during tax time .

Do I have khổng lồ give sầu pay stubs to my employees?

Some states require employers lớn provide pay stubs. The information you must include on a paykiểm tra stub can also vary by state .You can give sầu your employees an electronic ( e-paystub ) or paper pay stub. If you use payroll software, you may be able khổng lồ give employees access khổng lồ their pay stubs trực tuyến through a portal. Keep a copy of each payroll stub for your employee payroll records .For more information about pay stub requirements by state, consult your state .

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Pay stub example

Phew, now you know what information khổng lồ include in a pay stub. But, you might be wondering, “ What does a pay stub look like ? ” Cheông chồng out an example of a pay stub :

Take note of the parts of an employee pay stub :Employee namePay period and dateHours workedGross payDeductionsTaxesEmployer contributionsDirect deposit informationNet pay

Understanding pay stub information

Employee namePay period and dateHours workedGross payDeductionsTaxesEmployer contributionsDirect deposit informationNet payUnderstanding information on a pay stub can help solve sầu issues for you và your business. You should know how to lớn create and decipher an employee pay stub .

If an employee quits or is terminated, you might need lớn pay them quickly. Knowing pay stub information makes the process smoother. The more familiar you are with the parts of a pay stub, the faster you can kiểm tra for accuracy and pay employees.

Reviewing employee pay stubs can also bring mistakes khổng lồ your attention. While looking over stubs, kiểm tra for correct pay rates, hours worked, and total earnings. If an amount seems unusually high or low, you can catch errors early to avoid IRS penalties và conflicts with employees .

Want khổng lồ learn more about pay stubs and your responsibilities? Cheông xã out our FREE guide, Understvà Your Pay Stub Responsibilities.

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Calculating an employee’s net pay should be a simple process. With Patriot’s trực tuyến payroll software, you can easily enter hours worked, approve payroll, and print pay stubs anywhere, anytime using a simple three-step process. Start your không tính tiền 30 – day trial today !This article has been updated from its original publication date of August 17, năm ngoái .